Company Letter

Company Letter

For business travelers, one way to present proof of travel plans is to present a company letter to expedite your passport.  This letter will explain that you require a passport for business travel, and will state the details of this trip.

Details Needed on the Company Letter for Passport Applications

The company letter you submit to expedite your passport must have the following details and qualities.

  • State the country you will visit
  • On company letterhead
  • Signed by a representative of the company other than you
  • Specify a departure date within the next 14 days (this might be a tentative trip, but a specific date must be recorded)
  • Include your name and job title

Sample Business Letter for Fast Passport Service


US Passport Agency

US Department of State

RE:  US Passport Agency – Company Letter of Expedite

To Whom it May Concern:

[Name] is employed by [Company Name] as a [Job Title], and he/she needs a passport in order to travel internationally for business.

[Name] will be traveling to [Country] for business purposes on [Date of Departure], and will return to the US on [Return Date].

[Name] is requesting expedited passport service due to this urgent international departure.  Should you have any questions her business travel, please contact me at [Business Phone].

Thank you for your assistance with this expedited passport request.


[Original Ink Signature]

[Company Representative]

[Job Title]